Fees & Financial Policies

Studying abroad is a big decision. You should research your options to understand what’s included with different study abroad programs and how you can make the most of the activities and resources available to you. BCA strives to offer affordable study abroad programs for students and as part of that commitment has a comprehensive fee model to alleviate the stress of having to arrange and budget for on-site costs separately. We also offer BCA Scholarships to help offset program costs.

Comprehensive Program Fees

The comprehensive fees for each program are listed on the each program’s Dates & Fees page. Please keep in mind that if your home institution pays BCA directly, the program fees do not apply and you will simply follow your school’s tuition and fee policies. BCA programs include the following services as part of the fee:

Tuition And Fees: We pay tuition and university fees directly to the overseas university on your behalf. Not only does this give you access to classes, but also to sports teams, clubs and societies on campus. If you seek out new experiences you may find yourself playing on the volleyball team in England, joining a hiking club in Trinidad or organizing a campus Relay for Life in New Zealand.

Housing: BCA arranges housing for you that connects you to local people. The type of housing varies by program but may include a homestay with a local family or student dorms or apartments with local and other international students.

Cultural And University Orientation: Upon arrival, your Resident Director will conduct a cultural orientation to provide you with information and tools to engage with and independently navigate the local culture. Your orientation will also cover important health and safety topics. Through BCA or your host institution you will receive an academic orientation to provide you with information about courses, the academic system, support services, campus and university life, and many other helpful topics.

Educational Activities And Excursions: We believe in the power of experiential education. Throughout your program you will participate in activities and excursions that are designed to help you understand your host culture in an authentic and meaningful way, and these are included in the program at no additional charge. You may visit Belfast, Northern Ireland, as part of your exploration of the Irish peace process, spend a weekend with a host family in Dalian, China, to get a sense of local life in the city, or explore important archaeological sites in Mexico. During these activities, your RD will be available to help you reflect on these experiences.

Intensive Language Training (Where Applicable): Our language immersion programs that require advanced language skills (more than 2 semesters) include intensive language training when you first arrive to help you to gain the fluency you’ll need throughout the rest of your program.

Community-Based Opportunities: BCA is committed to creating opportunities for you to become involved with your host and campus communities.

  • Volunteer: At many of our locations you have the chance to volunteer with a local organization. You may find yourself at a refugee center or soup kitchen in Spain or with a community-based project in London.
  • Intern: An international internship will allow you to set yourself apart from your peers when applying for graduate school or a job. There are countless opportunities to intern for a local organization across many of our programs! BCA students have interned with Human Rights Watch in Belgium, completed 200-hour social work placements in India and observed and taught in a German secondary school.
  • Research: Engaging in a structured or independent research project during your time abroad is a great way to build your résumé and network with local experts. Research opportunities vary by program and semester. Students can work with faculty to complete research in many different disciplines in places including Ecuador, France, New Zealand and many other locations. A recent BCA student even had the chance to present research she completed in New Zealand at international conferences!

On-Site Staff Support: When you arrive in your host country you will be greeted by your BCA Resident Director to welcome you and help you adjust to life in your new community. Your Resident Director will be your cultural guide throughout the course of the program, and will help you process and understand the customs and practices of your host community. Your Resident Director is also available for any emergency situations or if you just need some extra assistance.

Program And Academic Advising: The BCA team is here to support you and challenge you to make the most of your study abroad experience. You will have questions as you explore your study abroad options and even after you select a program. Our peer advisors have all studied abroad in the past and are here to answer your questions and give you some great insight and information on study abroad from the student perspective. Of course, your BCA program advisor is also available to answer any of your questions, help you through the application process and prepare you for the experience of a lifetime!

Pre-Departure Orientation: After you are accepted into a program you will receive a pre-departure guide that will include information on the program location, health and safety, housing, and much more. You will also participate in a pre-departure webinar led by our program team to go over important information and answer any questions you have about your program and your arrival in your host country.

International Medical Insurance And Emergency Services: All BCA students are enrolled in international medical insurance as part of the program. This insurance will cover you throughout the duration of your program and should be used if you fall ill, are in an accident or need to be evacuated while abroad. If a medical or emergency were to arise while you are abroad, your Resident Director and BCA’s U.S. based staff are here to assist you.

Access to BCA Scholarships: BCA is committed to providing affordable and engaging study abroad programs, and as a BCA applicant you will be eligible to apply for our scholarships. Each year we award thousands of dollars of scholarships to students based on need and merit. Apply for a scholarship today!

Items Not Included In the BCA Comprehensive Fee:

  • $50 Application Fee
  • Round trip domestic and international airfare to the program
  • U.S. Passport
  • Entry Visa (where applicable) and local registration
  • All meals on the program unless otherwise stipulated on the program website
  • Books, lab fees (where applicable) or course fees not included in standard host institution tuition
  • Personal transportation costs
  • Personal Expenses

Financial Policies

Financing Study Abroad

Policies regarding financial aid and additional study abroad fees vary by campus, so we recommend that you contact your study abroad advisor and financial aid office to determine your school’s policies. If your college’s financial aid officer has questions or need assistance, we’d be happy to help!  Please feel free to give us a call at 717-361-6600.

There are also many scholarships and creative ways to fund your study abroad experiences. Learn more on our Scholarships & Funding page.

Confirmation Fee

Upon acceptance into a BCA program, you will need to pay a $250 confirmation fee through your online accepted application. This fee is non-refundable and reserves your place in the program. The fee must be paid in order to access important pre-departure materials and forms.

Final Payment

Invoices sent directly to students are due prior to departure. The full payment due date for fall semester programs in India and New Zealand is 1 June, while all other programs have a payment deadline of 1 July. For students studying for an academic year starting in the fall, 60% of the total is due by the payment dates listed above with the remainder due by 1 December. For students studying for a calendar year starting in the spring, 60% of the total is due by 1 December, with the remainder due by 1 May. Full payment due dates for any program starting in the spring is 1 December and full payment due dates for all summer programs is 1 May.

You can pay by personal check, money order or cashier’s check. Please send all payments to:

BCA Study Abroad
50 Alpha Drive
Elizabethtown, PA 17022

If you must defer payment until financial aid disbursement, please submit the BCA Deferment Payment Form to finance@BCAStudyAbroad.org.

Please note, BCA charges an administrative fee of $20 for any returned check. We will not release your academic transcripts until all fees (including any additional charges for damages or obligations to the overseas university) are paid in full.

Payment Plan

If you are are interested in setting up a payment plan for your BCA study abroad semester, summer or year program, please contact finance@BCAStudyAbroad.org to discuss a plan that will work for you.

Withdrawal Policy

Students who withdraw on or after confirming their intent to enroll, but prior to the full payment due date, will be charged $500 plus any non-refundable deposits or fees paid on their behalf by BCA Study Abroad.
Students who withdraw on or after the full payment due date, but prior to 14 days before the scheduled overseas arrival date for their program, will be charged $1,500 plus any non-refundable deposits or fees paid on their behalf by BCA Study Abroad.

Students who withdraw on or after 14 days prior to their scheduled overseas arrival date for their program will be charged $2,000 plus any non-refundable deposits or fees paid on their behalf by BCA Study Abroad.

Refunds are approved only after all relevant accounts are cleared. Upon approval, a refund will be issued within 20 working days. In the event that a student’s charges exceed the amount paid, the student will be invoiced for the difference.

Full-Year Students Withdrawing after One Term/Semester

If you are participating in a full-year program and notify us in writing prior to the second term or semesters application deadline for that program that you will not be returning for the second term or semester, you will be charged the published fee for the completed term or semester and any non-refundable deposits or fees paid on your BCA Study Abroad.
If you are participating in a full-year program and notify us in writing on or after the second term or semesters application deadline for that program you will be held to the normal semester withdraw policies and deadlines.

Suspension or Expulsion

There is no credit or refund for a student who is suspended or expelled from the program for any reason.